• Full Time
  • Permanent
  • Portland


OCHIN is dedicated to creating a healthier future in every community. Our Health IT solutions improve the integration and delivery of health care services across a wide variety of practices—with an emphasis on safety net clinics and small practices.
Our Mission
Here at OCHIN, our goal is simple: to provide solutions that promote access to quality, affordable health care for all. OCHIN believes that each individual, no matter their background or zip code, should have fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. This mission sets us apart from other health technology organizations.
Over the last 20 years, we’ve grown from a small start-up to one of the nation’s largest and most successful Health Information Networks. We are curious, collaborative learners who strive to live our values everyday: leadership, collaboration, excellence, innovation, inclusion and stewardship. At OCHIN we partner, learn, innovate, and advocate in order to close the gap in health for individuals and communities negatively impacted by structural, unconscious, or overt inequities. 
Position Overview

The Grant and Proposal Administrator is responsible for managing the full life cycle of research requests for proposal (RFP) opportunities at OCHIN. This role reports to Manager, Grants and Payroll.  

Essential Duties
  • Managing the full life cycle of individual grant proposals and awards within established tracking and reporting systems, including coordination, preparation, submission, and administration, sometimes with complexity and fast turnaround. This includes, but is not limited to:
    • Facilitating an appropriate OCHIN review process for each proposal and award
    • Scoping necessary resources and developing budgets and budget justifications for projects
    • Coordinating OCHIN inputs involved in the proposal development and submission process, including working flexibly with managers/directors, investigators, SMEs, and other roles who contribute to proposal development
    • Generating and/or collecting supporting documentation including budget documents, organizational descriptions, proposal-specific forms, letters of support, subrecipient commitment forms, etc. as described within the funding request
    • Updating Other Support and Biosketch documents
    • Maintaining approved and centralized RFP content/templates
    • Serving as a backup for the proposal pipeline coordinator
    • Preparing proposal pipeline reports for internal OCHIN audiences
    • Tracking each project’s award status, renewal dates, internal and external contacts, budget and scope of work status, and any specific needs for each award
    • Coordinating OCHIN review of each award’s scope of work, financial, and legal & compliance requirements
    • Drafting, tracking and updating consultant and subrecipient agreements
    • Developing and maintaining positive, collaborative, and professional relationships with funders, partners, management, and staff

  • 2-4 years of experience and successful track record of managing the full life cycle and submitting proposals for federal grants in health-related agencies such as NIH and AHRQ, and experience with other national funders of health services research such as PCORI, FDA, and CDC
  • Bachelor’s degree in public health, social or biological science, business, or related field, or the equivalent combination of education and experience required, Master’s degree preferred
  • Thorough knowledge of research proposals and awards including NIH principles, with a deep understanding of how to investigate and align with proposal and post award requirements
  • Knowledge of healthcare, non-profit, technology, and/or research organizations
  • Knowledge of, or the ability to quickly grasp, new technology systems (e.g., Wiki, JIRA, submission portals)s
  • Strong attention to detail and astute ability to follow instructions for proposal and post award compliance
  • Demonstrated ability of maintaining confidential and proprietary information
  • A demonstrated understanding of issues affecting community health centers and diverse patient populations preferred
  • Knowledge of federal and state healthcare transformation and reform goals including the triple aim, coordination of care, patient engagement
Work Location and Travel Requirements
  • This position is 100% remote.  Work from home requirements are: 
    • Ability to work independently and efficiently from a home office environment.
    • High Speed Internet Service.
    • It is a requirement that employees work in a distraction free workplace.
  • Travel may be required based on business requirements for OCHIN Go-Live events, 1-2 trips per year.
We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings.
Equal Opportunity Statement
OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve. 
As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Tagged as: Computer and Mathematics

To apply for this job please visit ars2.equest.com.